Academy Management Software
Sports academy management software for India
KIBI is academy management software for Indian sports academies that still run on Excel sheets, cash receipts and WhatsApp groups. One web admin portal handles batches and coaches across centres, fee plans collected by UPI and cards, attendance, and parent WhatsApp alerts. We move your existing roster in for you within 48 hours, and the portal is free until 31 March 2027.
100+ institutions and 90,000+ athletes verified through sports organisations use the KIBI platform.
What KIBI Academy Management Software does
48-hour done-for-you roster migration
Send your Excel sheets, Google Sheets or WhatsApp trainee lists. KIBI normalises phone numbers, maps age brackets, batches and fee plans, and sets up your workspace.
Multi-centre batches and coaches
Define batch timings, capacity per coach and waitlists across centres, with coach-to-batch mapping and role-based staff access.
Fee plans and receipts
Monthly, quarterly, half-yearly or annual plans, paid by UPI, net banking or card, with downloadable receipts and WhatsApp reminders for overdue fees.
Parent WhatsApp notifications
Fee-due alerts, payment receipts, absence notifications and batch schedule updates reach parents on WhatsApp.
Attendance and athlete records
Take attendance against a saved roster and build a verified athlete record with sport-specific skill assessments for every trainee.
Tournaments from the same dashboard
Run intra-academy and inter-academy events with brackets, QR check-in and live scoring without a second tool.
Who it is for
- Single-centre and multi-centre sports academies
- Academies still on Excel sheets, paper registers and WhatsApp groups
- Clubs, schools and colleges running coaching batches
- Owners, centre heads, head coaches and accountants who need separate access
Pricing
The KIBI admin portal is free to use until 31 March 2027 under the Founding-Partner Season, with no payment and no card, and you can export your data at any time. Paid plans will be announced at least 30 days before they apply. The current schedule is always on the pricing page.
Frequently asked questions
It is a cloud system that replaces paper registers, cash receipts and scattered WhatsApp groups with one dashboard for trainee onboarding, batch and coach scheduling, fee collection, attendance, skill assessments and parent notifications. KIBI Academy Management Software runs on the KIBI web admin portal.
Under the Founding-Partner Season, the KIBI admin portal is free to use until 31 March 2027, with no payment and no card needed. Paid plans will be announced at least 30 days before they apply. See /pricing for the current schedule.
KIBI offers a 48-hour done-for-you roster migration. Share your Excel sheets, Google Sheets or WhatsApp trainee lists; KIBI validates phone numbers, maps date-of-birth age brackets, batches and fee plans, and sets up your live academy workspace.
Yes. KIBI uses WhatsApp Business Platform utility notifications for fee-due alerts, payment receipts, absence notifications and batch schedule updates to parents.
Yes. The admin portal supports multi-centre hierarchy, role-based staff access (owner, centre head, head coach, accountant), coach-to-batch mapping and batch-wise or consolidated reporting.
Academies set monthly, quarterly, half-yearly or annual fee plans, and parents pay by UPI, net banking or card. Paid fees issue a downloadable receipt, and overdue accounts get WhatsApp reminders with a payment link.
Your organisation owns the data. You can export it at any time and leave.
Read more
- Academy Management Software in India: 2026 buyer's guide
Modules, a comparison with spreadsheets and a three-step onboarding plan.
- How the 48-hour roster migration works
What to send us and what happens to your roster.
- KIBI for sports organisations
The full admin portal for academies, clubs and associations.
- Tournament management software
Registration, draws, QR check-in and live scoring.
- Events on KIBI
Browse and list sports events.