Most grassroots and residential sports academies in India still manage trainee rosters on paper registers, chase monthly coaching fees manually on WhatsApp, and track tournament performance in disconnected notebooks. As an academy grows past 50 trainees across morning and evening batches, manual administration costs coaches hours every week and leaks revenue.
Over 100+ institutions across 20+ sports use KIBI Institutional SaaS to run modern, paperless academy and tournament operations.
1. Batch Scheduling, QR Attendance & Automated Fee Collection
- Multi-Batch & Multi-Center Rosters: Organise trainees by sport, skill tier (Beginner, Intermediate, Advanced, Squad), and coaching slot.
- QR & Mobile Attendance: Coaches mark batch attendance in seconds, giving parents transparent attendance logs.
- Automated Fee Collection & GST Receipts: Send automated payment links via UPI, cards, and net banking, eliminating manual fee follow-ups.
2. Building Verified Athlete Passbooks for Every Trainee
Every tournament match, timing trial, and skill assessment recorded by the academy updates the trainee's permanent Verified Athlete Passbook on the KIBI Sports app (rated 4.2 ★ on Google Play and App Store)—part of our ecosystem of 90,000+ athletes verified through sports organisations.
3. Combining Academy Software with 257+ Equipment Brand Partners
Through shop.kibisports.com, partner academies also consolidate balls, shuttles, nets, strength equipment, and 3D-designed custom academy jerseys across 257+ brand partners under a single institutional invoice.
Schedule a free academy onboarding walkthrough at www.kibisports.com/book-demo or WhatsApp +91 99428 21584 (Operating Headquarters: 1st A Cross Road, 7th Block, Koramangala, Bengaluru, Karnataka 560095).